{"MatterTextId":4850,"MatterTextGuid":"7975C24A-9A3E-4750-AE11-B0590FBF015E","MatterTextLastModifiedUtc":"2024-10-01T12:48:26.02","MatterTextRowVersion":"AAAAAABvnec=","MatterTextMatterId":4836,"MatterTextVersion":"1","MatterTextPlain":"Title:\n..title\nApprove the Unilateral Termination for Cause of Benchmark Construction Company, Inc., of Bartlett, IL - Country Club Heights Sewer and Water Main Replacement (CC-3999-21/TAD) and authorize the Purchasing and Contracts Division Director to execute the Unilateral Termination. District4- Lockhart (Lorie Bailey Brown, CFO/Resource Management Director) Requesting Department - Utilities\n..end\nDivision:\n..division\nResource Management - Purchasing and Contracts\n..body\nAuthorized By:\nLorie Bailey Brown, CFO/Resource Management Director\nContact/Phone Number: \nRobert Bradley/407-665-7111\nBackground: \nOn April 12, 2022, the Board awarded Benchmark Construction Company, Inc. of Bartlett, IL (\"Benchmark\"), the contract for the Country Club Heights Sewer and Water Main Replacement Project, in the amount of $3,873,725.00. The parties executed the Agreement on May 3, 2022, and the County issued a Notice to Proceed on June 13, 2022, with a contractual deadline of 540 calendar days to Substantial Completion and an additional 30 calendar days for Final Completion.\nIn 2023, through two change orders, the County granted Benchmark an additional 116 days, extending the Substantial Completion date to March 29, 2024, and the Final Completion date to April 28, 2024.\nPrior to April 19, 2024, the County notified Benchmark of deficiencies, delays, and non-compliance with project specifications and industry standards. Then, on April 19, 2024, the County issued a memorandum of deficiencies to Liberty Mutual Insurance Company (\"Surety\") and Benchmark relating to the same. The County requested a plan acceptable to the County for completion of the project without further delay. However, Benchmark was unable to provide a reasonable, sufficient, and complete action plan to complete the project in accordance with the agreed upon terms and to rectify deficiencies and delays.\nAs a result, on May 17, 2024, the County issued Surety a formal Notice of Breach for failure to meet contractual obligations and requested Benchmark and all of its subcontractors to vacate the project site.\nThe County has sought input from its engineer, as well as an independent consultant. Each have concluded Benchmark has failed to perform work in accordance with project and contract requirements.\nGiven the ongoing delays, failure to meet Project specifications, and the County's lack of confidence in Benchmark's ability to complete the project, staff recommends termination for cause.  \nRequested Action:\nStaff recommends that the Board approve the Unilateral Termination for Cause of Benchmark Construction Company, Inc., of Bartlett, IL - Country Club Heights Sewer and Water Main Replacement (CC-3999-21/TAD) and authorize the Purchasing and Contracts Division Director to execute the Unilateral Termination.\n","MatterTextRtf":"{\\rtf1\\fbidis\\ansi\\ansicpg1252\\deff0\\deflang1033\\deflangfe1033{\\fonttbl{\\f0\\fswiss\\fprq2\\fcharset0 Arial;}{\\f1\\froman\\fprq2\\fcharset0 Times New Roman;}}\n{\\colortbl ;\\red255\\green255\\blue255;\\red0\\green0\\blue0;}\n{\\stylesheet{ Normal;}{\\s1 heading 1;}}\n\\viewkind4\\uc1\\pard\\ltrpar\\sa160\\sl252\\slmult1\\b\\f0\\fs28 Title:\\fs27\\par\n\\pard\\ltrpar\\sl252\\slmult1\\cf1\\b0\\fs2 ..title\\par\n\\pard\\ltrpar\\nowidctlpar\\ri152\\sa100\\sl252\\slmult1\\qj\\cf0\\fs28 Approve the Unilateral Termination for Cause of Benchmark Construction Company, Inc., of Bartlett, IL - Country Club Heights Sewer and Water Main Replacement (CC-3999-21/TAD) and authorize the Purchasing and Contracts Division Director to execute the Unilateral Termination. District4- Lockhart \\b (Lorie Bailey Brown, CFO/Resource\\expndtw-9  \\expndtw0 Management\\expndtw-9  \\expndtw0 Director\\b0 ) Requesting\\expndtw-9  \\expndtw0 Department - Utilities\\f1\\par\n\\pard\\ltrpar\\sl252\\slmult1\\cf1\\f0\\fs2 ..end\\par\n\\pard\\ltrpar\\sa160\\sl252\\slmult1\\cf0\\b\\fs28 Division:\\par\n\\pard\\ltrpar\\sl252\\slmult1\\cf1\\b0\\fs2 ..division\\par\n\\pard\\ltrpar\\sa160\\sl252\\slmult1\\cf0\\fs28 Resource Management - Purchasing and Contracts\\fs27\\par\n\\pard\\ltrpar\\sl252\\slmult1\\cf1\\fs2 ..body\\par\n\\cf2\\b\\fs28 Authorized By:\\par\n\\pard\\ltrpar\\sb120\\sa120\\sl252\\slmult1\\b0 Lorie Bailey Brown, CFO/Resource Management Director\\fs24\\par\n\\pard\\ltrpar\\sa160\\sl252\\slmult1\\cf0\\b\\fs28 Contact/Phone Number:\\fs27  \\par\n\\b0\\fs28 Robert Bradley/407-665-7111\\fs27\\par\n\\b\\fs28 Background:\\fs27  \\par\n\\pard\\ltrpar\\nowidctlpar\\ri90\\sa100\\sl252\\slmult1\\b0\\fs28 On\\expndtw40  April 12, 2022, the \\expndtw0 Board awarded Benchmark Construction Company, Inc. of Bartlett, IL (\\ldblquote Benchmark\\rdblquote ), the contract for the Country Club Heights Sewer and Water Main Replacement Project, in the amount of $3,873,725.00.\\expndtw40  \\expndtw0 The\\expndtw-2  \\expndtw0 parties\\expndtw-1  \\expndtw0 executed the Agreement\\expndtw-2  \\expndtw0 on\\expndtw-5  \\expndtw0 May\\expndtw-3  \\expndtw0 3,\\expndtw-1  \\expndtw0 2022,\\expndtw-3  \\expndtw0 and\\expndtw-5  the County issued \\expndtw0 a Notice to Proceed on June 13, 2022, with a contractual deadline of 540 calendar days to Substantial Completion and an additional 30 calendar days for Final Completion.\\par\n\\pard\\ltrpar\\nowidctlpar\\ri90\\sb158\\sa100 In 2023, through two change orders, the County granted Benchmark an additional 116 days, extending the Substantial Completion date to March 29, 2024, and the Final Completion date to April 28, 2024.\\par\nPrior to April 19, 2024, the County notified Benchmark of deficiencies, delays, and non-compliance with project specifications and industry standards. Then, on April 19, 2024, the County issued a memorandum of deficiencies to Liberty Mutual Insurance Company (\\ldblquote Surety\\rdblquote ) and Benchmark relating to the same. The County requested a plan acceptable to the County for completion of the project without further delay. However, Benchmark was unable to provide a reasonable, sufficient, and complete action plan to complete the project in accordance with the agreed upon terms and to rectify deficiencies and delays.\\par\nAs a result, on May 17, 2024, the County issued Surety a formal Notice of Breach for failure to meet contractual obligations and requested Benchmark and all of its subcontractors to vacate the project site.\\par\nThe County has sought input from its engineer, as well as an independent consultant. Each have concluded Benchmark has failed to perform work in accordance with project and contract requirements.\\par\n\\pard\\ltrpar\\nowidctlpar\\ri90\\sb165\\sa100\\sl252\\slmult1 Given the ongoing delays, failure to meet Project specifications, and the County\\rquote s lack of confidence in Benchmark\\rquote s ability to complete the project, staff recommends termination for cause.  \\f1\\par\n\\pard\\ltrpar\\sa160\\sl252\\slmult1\\b\\f0 Requested Action:\\fs27\\par\n\\pard\\ltrpar\\nowidctlpar\\s1\\sa100\\b0\\fs28 Staff recommends that the Board approve the Unilateral Termination for Cause\\expndtw-2  \\expndtw0 of\\expndtw-3  \\expndtw0 Benchmark\\expndtw-3  \\expndtw0 Construction\\expndtw-7  \\expndtw0 Company,\\expndtw-6  \\expndtw0 Inc.,\\expndtw-3  \\expndtw0 of\\expndtw-3  \\expndtw0 Bartlett,\\expndtw-3  \\expndtw0 IL\\expndtw-4  \\expndtw0 -\\expndtw-5  \\expndtw0 Country Club Heights Sewer and Water Main Replacement (CC-3999-21/TAD) and authorize the Purchasing\\expndtw-3  \\expndtw0 and\\expndtw-5  \\expndtw0 Contracts Division\\expndtw-1  \\expndtw0 Director to execute the Unilateral Termination.\\b\\f1\\fs27\\par\n}\n"}