{"MatterTextId":3710,"MatterTextGuid":"D7B06983-80AB-4C9D-84D2-882D641813D6","MatterTextLastModifiedUtc":"2015-12-23T18:35:27.003","MatterTextRowVersion":"AAAAAACaSXo=","MatterTextMatterId":3590,"MatterTextVersion":"1","MatterTextPlain":"Subject:\n..Title\nRanking of firms and negotiated agreement with ChemWare, LLC for the supply, implementation and maintenance of a Laboratory Information Management System.\n..label\nRecommended Action:\n..Recommended Action\nApprove the ranking of firms and negotiated agreement with ChemWare, LLC for the supply, implementation and maintenance of a Laboratory Information Management System (LIMS) in the Utilities Department Water Quality Laboratory (Utilities Lab).\n\nContract no.156-0140-P(RG) in the amount of $352,070.00; Chairman to sign and Clerk of the Court to attest.\n..Body\nStrategic Plan:\nDeliver First Class Services to the Public and Our Customers\n5.2 Be responsible stewards of the public's resources\n5.3 Ensure effective and efficient delivery of county services and support\n5.4 Strive to exceed customer expectations\n  \nSummary:\nThis contract is for the supply, implementation and maintenance of a LIMS solution for the Utilities Lab.  The intent of this project is to increase efficiencies by migrating the Utilities Lab to an automated and paperless environment.\n\nThe Utilities Lab currently utilizes a LIMS not specifically designed for government environmental business processes.  The current LIMS has been customized over the years to meet operational needs and is obsolete.  Because it cannot be upgraded, higher maintenance costs are associated with the current LIMS. \n\nThe new LIMS (Horizon v12) is a commercial-off-the-shelf product specific to government water/wastewater laboratories and is configurable and adaptable to Utilities Lab business processes. \n\nImplementation of the project will be based on a phased approach.  Completion shall be within three-hundred fifteen days (315) from notice to proceed.  Overall savings attributed to negotiations were $44,447 as follows:\n\n  �  Software Licensing costs decreased from $138,336 to $123,680\n  �  Implementation services costs decreased from $137,451.00 to $123,648.00\n  �  Total maintenance services decreased from $109,180 to $93,192\n\nMaintenance services shall commence upon the \"go live\" date and continue for a five (5) year period.  The contract provides for two (2) five-year extension terms and is subject to annual increases not exceeding three percent (3%).\n\nThe total contract amount of $352,070.00 includes a travel allowance of $11,550.00 for implementation.\n  \nBackground Information:\nOn January 28, 2016, the Purchasing Department released a request for proposal for the above referenced services, resulting in five (5) submittals. The firms in order of ranking are attached on the ranking spreadsheet.\n  \nFiscal Impact:\nTotal Software Licensing price not to exceed $123,680.00.\nImplementation Services price not to exceed $123,648.00.\nMaintenance Services price not to exceed $93,192.00.\n* Year 1 - Included in contract\n* Year 2 - $23,298.00\n* Year 3 - $23,298.00\n* Year 4 - $23,298.00\n* Year 5 - $23,298.00\nTravel price not to exceed $11,550.00.\nTotal project price not to exceed $352,070.00.\nFunding is derived from the Water, Sewer, and Solid Waste Capital fund.\n  \nStaff Member Responsible:\nRandi Kim, Director, Utilities Department\nJoe Lauro, Director, Purchasing Department\n  \nPartners:\nUtilities customers\n  \nAttachments:\nMaster Services Agreement\nRanking Spreadsheet\n  \n","MatterTextRtf":"{\\rtf1\\fbidis\\ansi\\ansicpg1252\\deff0\\deflang1033\\deflangfe1033{\\fonttbl{\\f0\\fswiss\\fprq2\\fcharset0 Arial;}{\\f1\\froman\\fprq2\\fcharset2 Symbol;}}\n{\\colortbl ;\\red255\\green255\\blue255;\\red255\\green255\\blue0;}\n\\viewkind4\\uc1\\pard\\ltrpar\\fi-1440\\li1440\\sl276\\slmult1\\ul\\b\\f0\\fs24 Subject:\\par\n\\cf1\\ulnone\\b0 ..Title\\b\\par\n\\pard\\ltrpar\\cf0\\b0 Ranking of firms and negotiated agreement with ChemWare, LLC for the supply, implementation and maintenance of a Laboratory Information Management System.\\par\n\\cf1 ..label\\cf0\\par\n\\ul\\b Recommended Action:\\ulnone\\b0\\par\n\\cf1 ..Recommended Action\\cf0\\par\nApprove the ranking of firms and negotiated agreement with ChemWare, LLC for the supply, implementation and maintenance of a Laboratory Information Management System (LIMS) in the Utilities Department Water Quality Laboratory (Utilities Lab).\\line\\line Contract no.156-0140-P(RG) in the amount of $352,070.00; Chairman to sign and Clerk of the Court to attest.\\par\n\\cf1 ..Body\\cf0\\par\n\\ul\\b Strategic Plan:\\par\n\\ulnone\\b0 Deliver First Class Services to the Public and Our Customers\\line 5.2 Be responsible stewards of the public\\rquote s resources\\line 5.3 Ensure effective and efficient delivery of county services and support\\line 5.4 Strive to exceed customer expectations\\par\n\\b   \\par\n\\ul Summary:\\par\n\\ulnone\\b0 This contract is for the supply, implementation and maintenance of a LIMS solution for the Utilities Lab.  The intent of this project is to increase efficiencies by migrating the Utilities Lab to an automated and paperless environment.\\line\\line The Utilities Lab currently utilizes a LIMS not specifically designed for government environmental business processes.  The current LIMS has been customized over the years to meet operational needs and is obsolete.  Because it cannot be upgraded, higher maintenance costs are associated with the current LIMS. \\line\\line The new LIMS (Horizon v12) is a commercial-off-the-shelf product specific to government water/wastewater laboratories and is configurable and adaptable to Utilities Lab business processes. \\line\\line Implementation of the project will be based on a phased approach.  Completion shall be within three-hundred fifteen days (315) from notice to proceed.  Overall savings attributed to negotiations were $44,447 as follows:\\line\\line   \\bullet   Software Licensing costs decreased from $138,336 to $123,680\\line   \\bullet   Implementation services costs decreased from $137,451.00 to $123,648.00\\line   \\bullet   Total maintenance services decreased from $109,180 to $93,192\\line\\line Maintenance services shall commence upon the \\ldblquote go live\\rdblquote  date and continue for a five (5) year period.  The contract provides for two (2) five-year extension terms and is subject to annual increases not exceeding three percent (3%).\\line\\line The total contract amount of $352,070.00 includes a travel allowance of $11,550.00 for implementation.\\par\n\\b   \\par\n\\ul Background Information:\\par\n\\ulnone\\b0 On January 28, 2016, the Purchasing Department released a request for proposal for the above referenced services, resulting in five (5) submittals. The firms in order of ranking are attached on the ranking spreadsheet.\\par\n  \\par\n\\ul\\b Fiscal Impact:\\highlight2\\ulnone\\b0\\par\n\\highlight0 Total Software Licensing price not to exceed $123,680.00.\\par\nImplementation Services price not to exceed $123,648.00.\\par\nMaintenance Services price not to exceed $93,192.00.\\par\n\\pard\\ltrpar\\fi-360\\li720\\f1\\'b7\\tab\\f0 Year 1 - Included in contract\\par\n\\f1\\'b7\\tab\\f0 Year 2 - $23,298.00\\par\n\\f1\\'b7\\tab\\f0 Year 3 - $23,298.00\\par\n\\f1\\'b7\\tab\\f0 Year 4 - $23,298.00\\par\n\\f1\\'b7\\tab\\f0 Year 5 - $23,298.00\\par\n\\pard\\ltrpar Travel price not to exceed $11,550.00.\\par\nTotal project price not to exceed $352,070.00.\\par\nFunding is derived from the Water, Sewer, and Solid Waste Capital fund.\\par\n\\b   \\par\n\\ul Staff Member Responsible:\\par\n\\ulnone\\b0 Randi Kim, Director, Utilities Department\\line Joe Lauro, Director, Purchasing Department\\par\n  \\par\n\\ul\\b Partners:\\par\n\\ulnone\\b0 Utilities customers\\par\n  \\par\n\\ul\\b Attachments:\\par\n\\ulnone\\b0 Master Services Agreement\\line Ranking Spreadsheet\\par\n  \\par\n}\n"}