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Number one, you know, typically when a resolution is brought up to us, especially the handbook, is addressing a problem. I personally don’t believe that there is a problem that needs to be addressed. I think that our current nepotism policy covers what needs to be covered. I looked at other cities including Little Rock, Conway, Cabot. Our policy falls in line with those. Number two, I spoke with Dewayne Douglas today, our HR Director, and Dewayne told me that he didn’t see any issues that needed to be addressed by this policy change. In particular, you know, the one that obviously hits closer to home with us is the ‘Any person that is a relative or the mayor of city councilmember shall not be eligible for hire with the city during the term of the mayor or city councilmember’. I mean we currently have 49 openings in the City of Jonesboro. There’s quite a few in the Police Department, the Fire Department, Streets, Engineering, City Planning, Communications, and I would just really hate to limit our job pool because, you know, one of our grandkids, or nephews, or nieces, or cousins want to apply for a job with the city. I feel like there’s checks and balances in place. There was a change to the nepotism policy, I believe, in 2024. In talking with Carol, the state law that this was based on, ACA 21-8-101, it deals with state boards and commissions. It doesn’t deal with the city council or mayor in mayor/city council relationship. So, I just don’t really feel like there’s a need for this change. I’ll open the floor up for other discussion. \r\n\r\nCity Attorney Carol Duncan said, I’d like to clarify that there’s just not a state law. (inaudible)…mayor/city council that’s why that was one I think they were looking at as a reference. (Carol Duncan speaking off mic) Councilmember John Street asked, is there some issue that brought this up for a change? Is there something specific that brought it about?\r\n\r\n LJ Bryant, 3821 Riveria Drive, approached the podium and said, well, I don’t guess I’ve ever stood here so this is really different. This was a conversation with Carol. I just kind of witnessed over the years and the problems we’ve had primarily in state government and schools. Schools have a zero-tolerance policy. Dr. Coleman maybe could speak to that. I mean, I know I read an article recently like the Conway School Board president had to resign for being on the Conway School Board so their kid could be a teacher. So, we’ve obviously had a problem over the years with mayors hiring their kids. I mean, it happened with Mayor Perrin. It’s happened with this mayor too. So, I think from a public perspective we just kind of have to be above reproach. And I hear Councilman Hafner’s point, you know, yeah a lot of open jobs. There’s no doubt that there’s difficulty filling jobs. But the challenge is, the public just needs to know that it’s fair. And I don’t have the statistic in front of me. I can’t remember, but I think in the instance when we created the Park Ranger Program we had four jobs and…Man, I can’t remember the statistic off the top of my head. I want to say 40, 50, 60 people applied and the mayor’s son got one of the four jobs. And maybe he was absolutely entitled to it, maybe that’s great. Maybe the same thing is true for Mayor Perrin’s son. Maybe that’s fantastic. Maybe he was the perfect person for the job. I was not around for any of that. This just prevents any of those problems. Prevents any of those sort of conflicts. And so, I think it's obviously something schools absolutely abide by. The state has had that problem historically, if you'll remember back in the day, you know, Wingfield was the state treasurer, he put two of his kids on the state payroll and gave them both cars. And so, then the state started to take action against constitutional officers misusing resources. So, I think when it comes to public officials, much like we can't take a gift over X amount of dollars, and we can't take a contribution over X amount of dollars, and we have to fill out a statement of financial interest saying where our money comes from, I think the public just wants to know we're way above reproach. And so, this prevents any of those issues. So that was my motivation, if you will, to prevent any future problems. Because I think public integrity is super important and people now are more skeptical of us than ever. So that's why I brought it forward.\r\n\r\nCouncilmember David McClain said, Mr. Chairman, if I may. So, and I… I'm not in… I mean, I think it's something that is not a problem until it is a problem. And so, I think one of the things that we've got to be reminded of, Mr. Bryant just brought it up, the previous administration had someone employed, a son employed, that son was found to be doing something on city computers and accessing firewalls, all that kind of stuff, and it became a problem. A former IT director was terminated. So, to me, like I said, it's not a problem until it's a problem. So, anything that will give us some clearance in terms of this is our policy, you cannot go beyond this, I feel like that would be moving in the right direction, so we don't have some issue that arises.\r\nChairman Joe Hafner said, wasn’t the prior mayor's son terminated when he was found doing something wrong? So it seems like there was a check and balance in place there. Councilmember David McClain said, but somebody else lost his job from it. Chairman Joe Hafner said, but I think that's getting into the weeds somewhat, assuming that it was retaliatory. I mean, I just think this is far reaching when it talks about, you know, one of my nephews can't be hired to be a lifeguard at a pool when we're looking for swim guards and having to close pools early last summer because we didn't have enough lifeguards. I just think this is, I understand being above reproach, I think that's why there's, you know, why you have an HR director, you have an HR Department, you have directors, you know, you have you have procedures and you go through if there's, you know, if someone feels like they were wrong somewhat, but you know, I think this is… I understand you don't need to have nepotism, you don't need to have favoritism that results in problems. I just think this is way over the top for our current situation.\r\n\r\nLJ Bryant said, and I think my final comment is, you know, even in our small town your last name gets you special favors. You know, and there's just no way to design a system that's fair when you're part of a certain family. And this prevents any of those conflicts. But anyway, appreciate the consideration. And that’s why it was brought forward. \r\n\r\nCouncilmember David McClain said, I’ll say one more last thing. Like I said, it's not a problem, until it’s a problem. Going forward, looking 20 years down the road, I don't know if not having something in place is a…I mean, I understand we have a current, but maybe something with a little more teeth would prevent things from happening. LJ Bryant said, thank you.\r\n\r\nChairman Joe Hafner said, Dr. Coleman? Councilmember Dr. Charles Coleman said, I don't happen to have any problem having something in place, but I think at the same time it needs to be on an individual basis more than collectively. Councilmember John Street said, would this affect anybody employed right now? Chairman Joe Hafner said, no. City Attorney Carol Duncan said, it would not. LJ Bryant said, thank you Chairman. Chairman Joe Hafner said, you're good, Dewayne? I mean, it's totally up to you, but this is now your time. \r\n\r\nDirector of HR Dewayne Douglas said, okay, with the current policy, basically, I feel like it addresses all the needs that we wanted it to. Back in 2024, that's what we did, was kind of strengthen that, so we had to have certain approvals in place to make sure there's, try to avoid some conflict. And so, the only difference in our policy and the one that's recommended is that paragraph number five, or point number five, about being able to hire the councilmember or the mayor's family. So, I would hate also to restrict. It's hard enough to fill positions. I would hate to think if one of your members of your family or something like that wanted to be a lifeguard or work in parks, wanted to serve their community, they would not be required to do so. And so, you get all kinds of employment issues, and most of them don't have anything to do with nepotism. You deal with them as you get them. And so, we address those things, and so we try our best to do so. \r\n\r\nChairman Joe Hafner said, we'll go to Mr. Miller. Kevin Miller, 1111 Layman Drive approached the podium and said, thanks. I agree with a lot of what you said. I understand needing to have a nepotism policy. I think we have one. I think it works. I do think this is a step too far. I wanted to absolutely make sure that this doesn't affect in any shape, form, or fashion current employees. Guaranteed lockdown this isn’t going to affect any current employees. City Attorney Carol Duncan said off mic, no, it can't affect... I don't know what's wrong with my microphone, but it can't affect current employees. Kevin Miller said, and that’s good. It shouldn’t. But I also don't like the idea of excluding potential employees. And my kids are grown and got their own careers and moving down, but it would absolutely thrill me someday if one of my grandkids decided they wanted to follow in my footpath and maybe join the Fire Department. But because of who they're related to, they have to tell them you're not welcome here. That's simple. I also did a little research, checked with some other cities. I understand school districts have different policies. The state has different policies, but I checked with Paragould, Fort Smith, Conway, Bentonville, Rogers, Springdale, Hot Springs, Little Rock. None of them have a policy like this. Most of their policies pretty much mirror our existing policy. No one has that additional set. I think we're excluding people that we don't have to. We have a system in place to address those potential conflicts without adding another layer. That's my opinion. 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Or does this codify the other one? City Attorney Carol Duncan said, my mic isn't working for some reason but this is different than the other. City Clerk April Leggett said, do we need a motion to discuss? \r\n\r\nChairman Joe Hafner said, Mr. Douglas do you want to explain what this is about? HR Director Dewayne Douglas approached the podium and said, yeah. Since the nepotism change was coming up we've kind of been working on a whole new handbook revision but these are a couple of items that had some urgency in them like the AI policy if we were going to make a change then we go ahead and get the AI updated in there. And then also the employee rep committee has been requesting to try to have some language put in there to more define their role. And so, if we're going to council to make any kind of change we thought we would need at least to get those two updates but also to have a working on a total update to the whole handbook basically. Chairman Joe Hafner said, so do you want these to go ahead and go to full council or? Director Dewayne Douglas said,  I'd rather wait myself but these policies… What do you think Carol? \r\n\r\nCity Attorney Carol Duncan said, I mean I have some concerns about AI that I think we do need a written policy on AI. So, I personally think we could change it anytime you know if we have further changes down the road we could do those. But my biggest concern is cities have problems with employees not realizing that when they upload personal sensitive or confidential information into like Chat GPT to get it to help them write a letter they're not realizing that that personal sensitive information is being stored by whatever free service they've uploaded that to and it's no longer personal and private. So, like if you want Chat GPT to, I'm not going to say HR would do this but I'm going to use HR as an example. Let's say they're about to terminate you and they say I need help writing a letter because he did this this and this and these are all the personal things that would not be releasable other than in that letter but they upload it to Chat GPT to help them write a letter. Many of those databases then store that information. We had a lot of education on this at the Municipal League this time… But they store that information and then you have released essentially confidential information to someone that you don't realize who you're releasing it to. Dates of birth, social security numbers, things like that so they were really wanting us to use caution on and wanting cities to develop an AI policy. So I think that one’s pretty important. I would like to see us go ahead and approve that and if there are additional changes to the handbook later we can also bring those back. But I think an AI policy that just makes it, and then some education, right? Of our employees after that can follow this. But to have a policy in place that says you're not allowed to do this. And also something about human oversight that says check your work. You know we’ve learned at Municipal League about attorneys that submitted briefs where they said write me a brief that argues this and it would write that brief okay, but it would also make up case law that doesn't exist to support what it's saying. And they didn't go back then and check that case law to see if that was real case law and it wasn't. Chat GPT or whoever just made it up and then they submitted that to the court and got in trouble and I'm not saying it would be that serious here. My office is certainly smarter than that, but what I'm saying is I think that we need to…Employees don't realize that yes it is smart and yes it is helpful, but use caution when you're using it with private information and double checking that it's telling you what you need to be told.\r\n\r\nCouncilmember David McClain said, but this is on city owned devices is what you're talking about. City Attorney Carol Duncan said, I'm just talking about city information essentially. I don't care if you use Chat GPT to write a letter to break up with your boyfriend. I mean I don't care about that. I'm talking about if you're in a department where you have access to what's considered confidential information. Whether that's the Police Department or HR or Finance or you know wherever that we have access to confidential information. We need something in place that tells employees what oversight and what they need, what our policy is on putting that information into a computer somewhere that you don't know anything about really that's storing that. Councilmember David McClain said, that's what I'm asking is this specific for like city devices? City Attorney Carol Duncan said, city employees. Councilmember David McClain continued, or just employees as a whole so I mean how would you know if I got my letter from my Chat GPT account versus… City Attorney Carol Duncan said,  I mean if we find out that confidential information has been leaked in some way, it's a violation of our policy. Director Dewayne Douglas said, I mean you if I’m using it to write something up I just make sure I remove names, confidential information. City Attorney Carol Duncan said, right. I mean, you could say, help me fire a guy named David, and here's what he did. Councilmember David McClain said, you can't. City Attorney Carol Duncan said, without saying, like, you know, it was McClain, and here's his social security number, and here's his date of birth, and here's his kid's name. Councilmember David McClain said, I see what you’re saying. City Attorney Carol Duncan said, you don't want to put that personal information out there. Councilmember David McClain said, for sure. City Attorney Carol Duncan said, it's dangerous, and people don't realize how dangerous it is. Councilmember David McClain said, correct.\r\n\r\nDirector Dewayne Douglas said, so these two changes are two changes that kind of have some urgency to them, especially the AI piece. City Attorney Carol Duncan said, yeah. Director Dewayne Douglas said, so it would benefit going to council and getting approved, but know that shortly we'll have other changes coming. City Attorney Carol Duncan said, other changes. Yeah. Chairman Joe Hafner said, can you explain what the other change is? Director Dewayne Douglas said, yeah. There's been changes along the police and fire. The fire has adopted the Bill of Rights and things of that nature. So a lot of that, in the one city handbook gets kind of confusing trying to separate the uniform and non-uniform. So the changes you'll see coming will be, you'll have a non-uniform employee handbook like this one, but then you'll have one for police and fire separately as well. City Attorney Carol Duncan said, and I think the only other change in here is about the rep committee, right? Director Dewayne Douglas said, yes, that's correct. City Attorney Carol Duncan said, that's the only other change in the current one that's in front of you. \r\n\r\nCouncilmember Dr. Charles Coleman said, so, you’re asking us to relay this for later then? Director Dewayne Douglas said, I’m sorry? Councilmember Dr. Charles Coleman said, you’re asking for this not to go to the council right now? Chairman Joe Hafner said, I think Carol wants it to. City Attorney Carol Duncan said, I think the AI is important to go in. Councilmember Dr. Charles Coleman said, I'm kind of confused. Director Dewayne Douglas said, they're saying go ahead and approve this and send it to council, and then later we'll have other changes coming. Councilmember Dr. Charles Coleman said, oh, okay. Director Dewayne Douglas said, and I'm fine with that.","EventItemActionId":406,"EventItemActionName":"Recommended to Council","EventItemActionText":"A motion was made by John Street, seconded by Ann Williams, that this matter be Recommended to Council . 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Finance Director Steve Purtee approached the podium and said, Mr. Chairman, since we worked on the Depository Services RFP, we've also been coordinating a bid for a short-term loan. We plan to bring both of those items to the Depository Committee for their review. Additionally, regarding the Depository Services RFP, we are preparing a document that will allow us to understand all of the intricacies in redeveloping our account relationship. So we're gathering this information. Tentatively, we've looked at it, and there are approximately 300 ACH transfers that are going to have to be coordinated. So we're trying to figure out internally how we would manage that, how either a new successful banking relationship would have to manage that with us. So we're kind of still gathering information. Chairman Joe Hafner said, do you have an estimated date or tentative date when the committee will meet? Director Steve Purtee said, at this time, we'll monitor the legislation relative to the short-term loan and factor that in. Chairman Joe Hafner said, ok, good deal. I also believe the mayor would like to make a comment.\r\n\r\nMayor Harold Copenhaver approached the podium and said, I appreciate it, Mr. Chairman. I'm going to go ahead and make the mayor's comments tonight, so I'm going to bring it up. I’m just kidding. I did want to give you, and I'm just here just to make a statement on the Shelter facility, kind of give you an update on the tentative guidelines that we anticipate moving forward. So this is more just information, and then I just wanted to follow up with you all, because it's very important that we be methodical, but also to educate the public in the process. So we're currently working and almost complete with the facts and questions that you as council have proposed to us. We're still asking for any of those, and we anticipate having a Special Called Finance and Public Safety meeting next week to walk through the facts and questions and have a public discussion on this situation and matter.\r\n\r\nAt that point in time, the process is a timeline, and we need to note that it is a short-term loan that's being proposed. There will be two pieces of legislation, much like we did the revenue bond, a resolution to purchase the building, and an ordinance to approve Amendment 78 loan. So given the nature of the loan interest rates and quotes, it is standard that those are read three times in one meeting, so an ordinance. But at the same time, we would need to waive those readings in one meeting. So thus, I proposed the joint and Public Safety meeting next week to walk through facts and questions, then present the resolution and loan ordinance on August 11th at the Finance meeting. Unless you've got another time frame. And if advanced, then both items for the final vote on August 18th at that following city council meeting. So this timeline allows us to close purchase of the building under the whole terms of the agreed bond selling price. So I just want to bring that forward. I appreciate it Mr. Chairman. Chairman Joe Hafner said, thank you. \r\n\r\nCouncilmember Dr. Charles Coleman said, mayor? Mayor Harold Copenhaver said, yes sir councilman. Councilmember Dr. Charles Coleman said, before you—I know we’re getting ready to go to other business, but I'm going to ask this anyway. I’ve been out of town, so I don't know. What is the update on Scott Roper? Mayor Harold Copenhaver said, the news as of last night and Councilman Hafner can support this. And if I leave anything out, obviously we're very concerned with his condition. The good news is today that his fever did break. It became lower. He is still on—under watch, I should say, in a very concerning manner. And his situation is of grave concern. So we are—prayers are needed for a dear friend to many of us, but more importantly, his family as well. They are steady and strong. He's got a good physicians team behind him. But we have seen ups and lows with Mr. Roper, and I think right now we're seeing some more positive results. So we need to stay strong as a city for him, and I appreciate you asking about that. And I'll keep you updated. Councilmember Dr. Charles Coleman said, I know this is kind of out of order, but I'm not out of order with all my life, so I'm just going to tell you. Mayor Hold Copenhaver said, did I leave anything else out? Councilmember Dr. Charles Coleman said, have we got a card or something going around to the family or that type of thing? Mayor Harold Copenhaver said, yeah, I think we can—we'll make that occur. Okay, thank you, councilman.","EventItemActionId":null,"EventItemActionName":null,"EventItemActionText":null,"EventItemPassedFlag":null,"EventItemPassedFlagName":null,"EventItemRollCallFlag":0,"EventItemFlagExtra":0,"EventItemTitle":"OTHER BUSINESS","EventItemTally":null,"EventItemAccelaRecordId":null,"EventItemConsent":0,"EventItemMoverId":null,"EventItemMover":null,"EventItemSeconderId":null,"EventItemSeconder":null,"EventItemMatterId":null,"EventItemMatterGuid":null,"EventItemMatterFile":null,"EventItemMatterName":null,"EventItemMatterType":null,"EventItemMatterStatus":null,"EventItemMatterAttachments":[]},{"EventItemId":86204,"EventItemGuid":"61612316-EDFE-42B9-8E2A-1BFC11A0BA2D","EventItemLastModifiedUtc":"2026-07-29T13:19:08.257","EventItemRowVersion":"AAAAAADh0CM=","EventItemEventId":3924,"EventItemAgendaSequence":18,"EventItemMinutesSequence":18,"EventItemAgendaNumber":"7.","EventItemVideo":232192,"EventItemVideoIndex":2323,"EventItemVersion":null,"EventItemAgendaNote":null,"EventItemMinutesNote":null,"EventItemActionId":null,"EventItemActionName":null,"EventItemActionText":null,"EventItemPassedFlag":null,"EventItemPassedFlagName":null,"EventItemRollCallFlag":0,"EventItemFlagExtra":0,"EventItemTitle":"PUBLIC COMMENTS","EventItemTally":null,"EventItemAccelaRecordId":null,"EventItemConsent":0,"EventItemMoverId":null,"EventItemMover":null,"EventItemSeconderId":null,"EventItemSeconder":null,"EventItemMatterId":null,"EventItemMatterGuid":null,"EventItemMatterFile":null,"EventItemMatterName":null,"EventItemMatterType":null,"EventItemMatterStatus":null,"EventItemMatterAttachments":[]},{"EventItemId":86205,"EventItemGuid":"45C3968E-1BB1-4418-9C49-8B2A5080483D","EventItemLastModifiedUtc":"2026-08-04T14:06:52.917","EventItemRowVersion":"AAAAAADifnA=","EventItemEventId":3924,"EventItemAgendaSequence":19,"EventItemMinutesSequence":19,"EventItemAgendaNumber":"8.","EventItemVideo":232193,"EventItemVideoIndex":2330,"EventItemVersion":null,"EventItemAgendaNote":null,"EventItemMinutesNote":null,"EventItemActionId":377,"EventItemActionName":"Adjourned","EventItemActionText":"A motion was made by John Street, seconded by Ann Williams, that this meeting be Adjourned. The motion PASSED with the following vote.","EventItemPassedFlag":1,"EventItemPassedFlagName":"Pass","EventItemRollCallFlag":0,"EventItemFlagExtra":0,"EventItemTitle":"ADJOURNMENT","EventItemTally":null,"EventItemAccelaRecordId":null,"EventItemConsent":0,"EventItemMoverId":164,"EventItemMover":"John Street","EventItemSeconderId":162,"EventItemSeconder":"Ann Williams","EventItemMatterId":null,"EventItemMatterGuid":null,"EventItemMatterFile":null,"EventItemMatterName":null,"EventItemMatterType":null,"EventItemMatterStatus":null,"EventItemMatterAttachments":[]},{"EventItemId":86206,"EventItemGuid":"D1DAA3C4-65EC-469F-AFDE-3930E6B987BF","EventItemLastModifiedUtc":"2026-08-04T14:06:19.603","EventItemRowVersion":"AAAAAADifk8=","EventItemEventId":3924,"EventItemAgendaSequence":15,"EventItemMinutesSequence":15,"EventItemAgendaNumber":null,"EventItemVideo":232187,"EventItemVideoIndex":1838,"EventItemVersion":"1","EventItemAgendaNote":null,"EventItemMinutesNote":"Councilmember David McClain said, just one, Mr. Chairman, if I may. So I know there…Have we worked with this group before? No? And then also, have we spoken to any other cities that maybe have worked with them, just, I mean, how they are on completion time, maybe change orders and stuff along those lines where… I mean, if there are any concerns for that. Director of Engineering Craig Light approached the podium and said, RL Persons has been a contractor in this area for as far back as I can remember. I've done lots and lots of projects. I don't need anticipate we’ll have any problems with this contractor on the job. So, they've been in business for a long time doing highway projects. Councilmember David McClain said, Okay. Well, we haven't, you haven't talked to anybody else about these. Director Craig Light said, no, the construction manager, the project manager for them, I have worked with them before. Councilmember David McClain said, okay. Director Craig Light said, so I think this will be fine. Councilmember David McClain said, thank you.","EventItemActionId":406,"EventItemActionName":"Recommended to Council","EventItemActionText":"A motion was made by John Street, seconded by Ann Williams, that this matter be Recommended to Council . The motion PASSED with the following vote.","EventItemPassedFlag":1,"EventItemPassedFlagName":"Pass","EventItemRollCallFlag":0,"EventItemFlagExtra":null,"EventItemTitle":"A RESOLUTION BY THE CITY OF JONESBORO, ARKANSAS TO ACCEPT THE LOW BID AND ENTER INTO A CONTRACT RL PERSONS CONSTRUCTION, INC. 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