{"MatterTextId":26163,"MatterTextGuid":"95949135-C3F7-417A-9D09-C1F7DFA11648","MatterTextLastModifiedUtc":"2026-07-20T14:49:56.13","MatterTextRowVersion":"AAAAAALEx/g=","MatterTextMatterId":25552,"MatterTextVersion":"1","MatterTextPlain":"PILLAR:\tSustainable\nAGENDA DATE:\tOctober 14, 2026\nCOUNCIL DISTRICT(S):\t7, 9\nDEPARTMENT:\tOffice of Bond and Construction Management\nPRIORITY:\tInfrastructure\n______________________________________________________________________\nSUBJECT\n\n..Title\nAuthorize a design-build construction contract with Chamberlin Dallas, LLC for design and preconstruction services, an early construction package, and architectural and engineering services for the design and construction of the roof replacement and water infiltration mitigation at Bath House Cultural Center and South Dallas Cultural Center - Not to exceed $396,576.00 – Financing: Cultural and Performing Arts Facilities (E) Fund (2024 General Obligation Bond Fund)\n\n*In alignment with Bond Implementation Program.\n\n..Body\nBACKGROUND\n\nOriginally established in 1986 as a recreation center providing arts and cultural programming in South Dallas, the South Dallas Cultural Center (SDCC) is one of four neighborhood cultural centers operated by the City of Dallas’ Office of Arts and Culture (OAC). The SDCC’s mission is to provide arts and cultural programming that reflects and celebrates the arts and cultural traditions of the African diaspora.\n\nCompleted in 1930, the Bath House Cultural Center (BHCC) was the first Art Deco building constructed in Dallas. Located along the eastern shore of White Rock Lake, the BHCC has been operated by the OAC since 1989. In 1996, the BHCC received historic landmark designation from the City of Dallas Landmark Commission.\n\nOn May 4, 2024, Dallas voters approved Proposition E of the 2024 General Obligation Bond Program (the “2024 Bond Program”), which provides funding for the planning, design, construction, and improvement of the city’s cultural and performing arts facilities. As part of the cultural and performing arts category, the roof replacement and mitigation of water infiltration issues at the SDCC and BHCC were included as priority projects.\n\n\n\nThe project scope of work for roof replacement and water infiltration mitigation for both projects is similar in nature as both primary roof areas are flat roof systems that have met their useful life expectancy.  The BHCC roof consists of a mineral-surfaced cap sheet over a multi-ply bituminous built-up membrane that is estimated to be over 30 years old and exhibits signs of advanced deterioration. The roof drain assemblies, condensate drain lines, conduit, and supports are in poor condition. The SDCC has a modified bitumen roof system that is estimated to be over 19 years old and exhibits signs of deterioration, including cracking, blistering, ponding water, and seam failures.  Overflow drains are not present in the main section of the building. Condensate drain lines, conduit, and associated support need to be addressed as they are in deteriorated condition.\n\nDue to these similarities, the projects were combined into a single design-build contract to streamline the procurement process, fast-track completion, and ensure adequate interest from vendors due to the relatively small budget.\n\nTo begin this effort, a Request for Qualifications solicitation was developed and publicly advertised on February 18, 2026. By March 20, 2026, three firms submitted their Statements of Qualifications. A selection committee evaluated these submissions, ranked the firms based on published criteria, and shortlisted the two highest-ranked firms. On April 9, 2026, a proposal request was issued to the shortlisted firms.\n\nSubsequently, on May 22, 2026, two firms submitted proposals for the roof replacement and water infiltration mitigation at BHCC and SDCC. Among the two proposals received, Chamberlin Dallas, LLC was selected as the most qualified proposer through a qualifications-based selection process, adhering to the City of Dallas and State of Texas procurement guidelines.\n\nIt is now deemed desirable to authorize a design-build construction contract with Chamberlin Dallas, LLC.\n\nChamberlin Dallas, LLC was selected following a two-step qualifications-based selection process in accordance with the City of Dallas and State of Texas procurement guidelines.\n\nThis action will authorize a design-build construction contract with Chamberlin Dallas, LLC for design and preconstruction services, an early construction package, and architectural and engineering services for the design and construction of the roof replacement and water infiltration mitigation at the BHCC located at 521 East Lawther Drive and the SDCC located at 1500 South Fitzhugh Avenue.\n\nESTIMATED SCHEDULE OF PROJECT\n\nBegin Design\t\t\tNovember \t2026\nComplete Design\t\tApril\t \t2027\nBegin Construction\t\tJune \t\t2027\nComplete Construction\tJune \t\t2028\n\nPRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)\n\nOn February 14, 2024, the City Council authorized a May 2024 Bond Election to fund a variety of capital improvement projects citywide by Resolution No. 24-0280; and Ordinance No. 32658.\n\nOn May 15, 2024, the City Council approved and adopted the canvassing committee’s report for the May 4, 2024 Bond Election, certifying the election results and declaring that a majority of voters supported all bond propositions by Resolution No. 24-0695; and Ordinance No. 32658.\n\nThe Quality of Life, Arts, and Culture Committee was briefed by memorandum regarding this matter on September 14, 2026.\n\nFISCAL INFORMATION\n\nFund\n\tFY 2026\n\tFY 2027\n\tFuture Years\n\t\n\tCultural and Performing Arts Facilities (E) Fund (2024 General Obligation Bond Fund)\n\t$396,576.00\n\t$0.00\n\t$0.00\n\t\n\t\nCouncil District\t\tAmount\n\n7\t\t\t$ 168,696.00 227,880.00\n9\t\t\t$ 227,880.00 168,696.00\n\nTotal\t\t\t$ 396,576.00\n\nLOCAL PARTICIPATION\n\nPrime \n\tStatus\n\tWorkforce %\n\t\n\tChamberlin Dallas, LLC\n\tLocal\t33.59%\t\t\nPROCUREMENT INFORMATION\n\nOn March 20, 2026, three Qualifications Statements were received in response to the Request For Qualifications (CIZ26-BCM-3223) issued on February 18, 2026. Following review of the submitted Qualifications Statements, two candidates were recommended to be issued a Request For Proposal:  \n\nChamberlin Dallas, LLC\nPhoenix I Restoration and Construction, LLC\n\nProposals were received and distributed to the Evaluation Committee on June 1, 2026.  Following independent review and evaluation of each submittal, the Evaluation Committee members met via a virtual meeting to finalize the ranking of each Candidate’s proposal. The cumulative highest-ranked proposal was submitted by Chamberlin Dallas, LLC. \n\nOWNER/EXECUTIVE\n\nChamberlin Dallas, LLC\n\nAndy Wharton, Vice President \n\nMAPS\n\nAttached\n","MatterTextRtf":"{\\rtf1\\fbidis\\ansi\\ansicpg1252\\deff0\\deflang1033\\deflangfe1033{\\fonttbl{\\f0\\fswiss\\fprq2\\fcharset0 Arial;}{\\f1\\fnil\\fcharset0 Microsoft Sans Serif;}}\n{\\colortbl ;\\red0\\green112\\blue192;\\red255\\green255\\blue255;\\red5\\green99\\blue193;\\red255\\green0\\blue0;}\n\\viewkind4\\uc1\\pard\\ltrpar\\sa160\\sl252\\slmult1\\tx3060\\cf1\\b\\f0\\fs24 PILLAR:\\tab\\cf0\\b0 Sustainable\\par\n\\cf1\\b AGENDA DATE:\\tab\\cf0\\b0 October 14, 2026\\par\n\\cf1\\b COUNCIL DISTRICT(S):\\tab\\cf0\\b0 7, 9\\b\\par\n\\cf1 DEPARTMENT:\\tab\\cf0\\b0 Office of Bond and Construction Management\\par\n\\cf1\\b PRIORITY:\\tab\\cf0\\b0 Infrastructure\\par\n\\pard\\ltrpar\\sa160\\sl252\\slmult1\\qj ______________________________________________________________________\\par\n\\pard\\ltrpar\\qj\\ul\\b SUBJECT\\par\n\\par\n\\cf2\\ulnone\\b0\\fs16 ..Title\\par\n\\cf0\\fs24 Authorize a design-build construction contract with Chamberlin Dallas, LLC for design and preconstruction services, an early construction package, and architectural and engineering services for the design and construction of the roof replacement and water infiltration mitigation at Bath House Cultural Center and South Dallas Cultural Center - Not to exceed $396,576.00 - Financing: Cultural and Performing Arts Facilities (E) Fund (2024 General Obligation Bond Fund)\\par\n\\par\n\\b *In alignment with Bond Implementation Program.\\par\n\\par\n\\cf2\\b0\\fs16 ..Body\\par\n\\cf0\\ul\\b\\fs24 BACKGROUND\\par\n\\ulnone\\b0\\par\nOriginally established in 1986 as a recreation center providing arts and cultural programming in South Dallas, the South Dallas Cultural Center (SDCC) is one of four neighborhood cultural centers operated by the City of Dallas\\rquote  Office of Arts and Culture (OAC). The SDCC\\rquote s mission is to provide arts and cultural programming that reflects and celebrates the arts and cultural traditions of the African diaspora.\\par\n\\par\nCompleted in 1930, the Bath House Cultural Center (BHCC) was the first Art Deco building constructed in Dallas. Located along the eastern shore of White Rock Lake, the BHCC has been operated by the OAC since 1989. In 1996, the BHCC received historic landmark designation from the City of Dallas Landmark Commission.\\par\n\\par\nOn May 4, 2024, Dallas voters approved Proposition E of the 2024 General Obligation Bond Program (the \\ldblquote 2024 Bond Program\\rdblquote ), which provides funding for the planning, design, construction, and improvement of the city\\rquote s cultural and performing arts facilities. As part of the cultural and performing arts category, the roof replacement and mitigation of water infiltration issues at the SDCC and BHCC were included as priority projects.\\par\n\\par\n\\par\n\\par\nThe project scope of work for roof replacement and water infiltration mitigation for both projects is similar in nature as both primary roof areas are flat roof systems that have met their useful life expectancy.  The BHCC roof consists of a mineral-surfaced cap sheet over a multi-ply bituminous built-up membrane that is estimated to be over 30 years old and exhibits signs of advanced deterioration. The roof drain assemblies, condensate drain lines, conduit, and supports are in poor condition. The SDCC has a modified bitumen roof system that is estimated to be over 19 years old and exhibits signs of deterioration, including cracking, blistering, ponding water, and seam failures.  Overflow drains are not present in the main section of the building. Condensate drain lines, conduit, and associated support need to be addressed as they are in deteriorated condition.\\par\n\\par\nDue to these similarities, the projects were combined into a single design-build contract to streamline the procurement process, fast-track completion, and ensure adequate interest from vendors due to the relatively small budget.\\par\n\\par\nTo begin this effort, a Request for Qualifications solicitation was developed and publicly advertised on February 18, 2026. By March 20, 2026, three firms submitted their Statements of Qualifications. A selection committee evaluated these submissions, ranked the firms based on published criteria, and shortlisted the two highest-ranked firms. On April 9, 2026, a proposal request was issued to the shortlisted firms.\\par\n\\par\nSubsequently, on May 22, 2026, two firms submitted proposals for the roof replacement and water infiltration mitigation at BHCC and SDCC. Among the two proposals received, Chamberlin Dallas, LLC was selected as the most qualified proposer through a qualifications-based selection process, adhering to the City of Dallas and State of Texas procurement guidelines.\\par\n\\par\nIt is now deemed desirable to authorize a design-build construction contract with Chamberlin Dallas, LLC.\\par\n\\par\nChamberlin Dallas, LLC was selected following a two-step qualifications-based selection process in accordance with the City of Dallas and State of Texas procurement guidelines.\\par\n\\par\nThis action will authorize a design-build construction contract with Chamberlin Dallas, LLC for design and preconstruction services, an early construction package, and architectural and engineering services for the design and construction of the roof replacement and water infiltration mitigation at the BHCC located at 521 East Lawther Drive and the SDCC located at 1500 South Fitzhugh Avenue.\\par\n\\par\n\\ul\\b ESTIMATED SCHEDULE OF PROJECT\\par\n\\ulnone\\b0\\par\nBegin Design\\tab\\tab\\tab November \\tab 2026\\par\nComplete Design\\tab\\tab April\\tab  \\tab 2027\\par\nBegin Construction\\tab\\tab June \\tab\\tab 2027\\par\nComplete Construction\\tab June \\tab\\tab 2028\\par\n\\par\n\\ul\\b PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)\\par\n\\pard\\ltrpar\\nowidctlpar\\ulnone\\b0\\f1\\fs23\\par\n\\pard\\ltrpar\\qj\\f0\\fs24 On February 14, 2024, the City Council authorized a May 2024 Bond Election to fund a variety of capital improvement projects citywide by Resolution No. 24-0280; and Ordinance No. 32658.\\par\n\\pard\\ltrpar\\par\n\\pard\\ltrpar\\qj On May 15, 2024, the City Council approved and adopted the canvassing committee\\rquote s report for the May 4, 2024 Bond Election, certifying the election results and declaring that a majority of voters supported all bond propositions by Resolution No. 24-0695; and Ordinance No. 32658.\\par\n\\pard\\ltrpar\\nowidctlpar\\f1\\fs23\\par\n\\pard\\ltrpar\\cf3\\ul\\f0\\fs24 The Quality of Life, Arts, and Culture Committee was briefed by memorandum regarding this matter on September 14, 2026. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=15843056&GUID=5A984463-0163-4EF1-AE82-1F47C182AA28>\\cf0\\ulnone\\par\n\\pard\\ltrpar\\qj\\par\n\\ul\\b FISCAL INFORMATION\\par\n\\ulnone\\b0\\par\n\\trowd\\trgaph108\\trleft5\\trbrdrt\\brdrs\\brdrw10 \\trbrdrl\\brdrs\\brdrw10 \\trbrdrb\\brdrs\\brdrw10 \\trbrdrr\\brdrs\\brdrw10 \\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx3954\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx5505\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx7420\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx9355\\pard\\intbl\\ltrpar\\sl252\\slmult1 Fund\\cell FY 2026\\cell FY 2027\\cell Future Years\\cell\\row\n\\trowd\\trgaph108\\trleft5\\trbrdrt\\brdrs\\brdrw10 \\trbrdrl\\brdrs\\brdrw10 \\trbrdrb\\brdrs\\brdrw10 \\trbrdrr\\brdrs\\brdrw10 \\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx3954\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx5505\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx7420\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx9355\\intbl Cultural and Performing Arts Facilities (E) Fund (2024 General Obligation Bond Fund)\\cell $396,576.00\\cell $0.00\\cell $0.00\\cell\\row\n\\pard\\ltrpar\\qj\\par\n\\ul\\b Council District\\ulnone\\b0\\tab\\tab\\ul\\b Amount\\par\n\\ulnone\\b0\\par\n\\pard\\ltrpar\\li720\\qj 7\\tab\\tab\\tab $ \\cf4\\strike 168,696.00\\strike0  \\cf1\\ul 227,880.00\\cf0\\ulnone\\par\n\\pard\\ltrpar\\fi720\\qj 9\\tab\\tab\\tab\\ul $ \\cf4\\strike 227,880.00\\strike0  \\cf1 168,696.00\\par\n\\cf0\\ulnone\\par\nTotal\\tab\\tab\\tab $ 396,576.00\\par\n\\par\n\\pard\\ltrpar\\qj\\ul\\b LOCAL PARTICIPATION\\par\n\\ulnone\\b0\\par\n\\trowd\\trleft10\\clbrdrt\\brdrw15\\brdrs\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx3514\\clbrdrt\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx6663\\clbrdrt\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx9445\\pard\\intbl\\ltrpar\\sl252\\slmult1\\b Prime \\cell Status\\cell Workforce %\\cell\\b0\\row\n\\trowd\\trleft10\\clbrdrl\\brdrw15\\brdrs\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx3514\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx6663\\clbrdrb\\brdrw15\\brdrs\\clbrdrr\\brdrw15\\brdrs \\cellx9445\\pard\\intbl\\ltrpar\\sl252\\slmult1 Chamberlin Dallas, LLC\\cell Local\\cell 33.59%\\cell\\row\n\\pard\\ltrpar\\qj\\par\n\\ul\\b PROCUREMENT INFORMATION\\par\n\\ulnone\\b0\\par\nOn March 20, 2026, three Qualifications Statements were received in response to the Request For Qualifications (CIZ26-BCM-3223) issued on February 18, 2026. Following review of the submitted Qualifications Statements, two candidates were recommended to be issued a Request For Proposal:  \\par\n\\par\n\\pard\\ltrpar\\fi-360\\li720\\qj 1.\\tab Chamberlin Dallas, LLC\\par\n2.\\tab Phoenix I Restoration and Construction, LLC\\par\n\\pard\\ltrpar\\qj\\par\nProposals were received and distributed to the Evaluation Committee on June 1, 2026.  Following independent review and evaluation of each submittal, the Evaluation Committee members met via a virtual meeting to finalize the ranking of each Candidate\\rquote s proposal. The cumulative highest-ranked proposal was submitted by Chamberlin Dallas, LLC. \\par\n\\par\n\\ul\\b OWNER/EXECUTIVE\\par\n\\ulnone\\b0\\par\n\\b Chamberlin Dallas, LLC\\par\n\\par\n\\b0 Andy Wharton, Vice President \\par\n\\par\n\\ul\\b MAPS\\par\n\\ulnone\\b0\\par\nAttached\\ul\\b\\par\n}\n"}